Malaysia Private Limited Companies

The Companies Commission of Malaysia (“SSM” or “the Registrar”) have announced that the Companies Act 2016 (“CA 2016”) and Company Regulations 2017 (CR 2017) be implemented on a staggered basis with the first phase effective from 31 January 2017.

Kensington Corporate Services (Malaysia) Sdn. Bhd. is a management services company in Malaysia and is able to assist you with incorporation and administration of your company.

This document covers setting up of private companies limited by shares in Malaysia.

 

TYPES OF REGISTERED COMPANIES

  • Limited by shares, either be a private company or a public company;
  • Limited by guarantee, shall be a public company;
  • Unlimited companies, either be a private company or a public company.

 

REQUIREMENTS OF PRIVATE COMPANIES LIMITED BY SHARES IN MALAYSIA

  1. Name of company
    For private company, the name shall end with the word “Sendirian Berhad” or the abbreviation “Sdn. Bhd.”.
  2. Director
    Minimum one (1) natural person who is at least eighteen (18) years of age and shall ordinarily reside in Malaysia by having a principal place of residence in Malaysia.
  3. Member
    Minimum one (1), either natural person or corporate body, Malaysian or foreigner.
  4. Single Director / Member
    A company may be incorporated with only one (1) member and that single member can also be the sole director of the company.
  5. Share Capital
    Minimum one (1) share issued at the price determined by the director(s).
  6. Registered Office
    Maintain a registered office in Malaysia to which all communications and notices may be addressed and which shall be open and accessible to the public during ordinary business hours.
  7. Company Secretary
    At least one (1) natural person of at least 18 years of age and a citizen or permanent resident of Malaysia who shall ordinarily reside in Malaysia by having a principal place of residence in Malaysia. The secretary shall meet the qualifications as prescribed in the CA 2016.
  8. Constitution
    A company, may or may not have a constitution. Without its own constitution, the company, each director and member shall have the rights, powers, duties and obligations as set out in the CA 2016. Based on the CA 2016, a company shall not be formed for any unlawful purpose. Hence, if a company has adopted its own constitution, object clauses are now less significant and may or may not be specified in the Constitution.

 

CORPORATE INCOME TAX IN MALAYSIA

  • Small and Medium Enterprises (SMEs) with a paid-up capital of up to RM2.5m at the beginning of the basis period:

Chargeable Income                      YA 2019

The first RM500,000                         17%

In excess of RM500,000                   24%

  • Company with paid-up a capital above RM2.5m at the beginning of the basis period : 24%
  • Non-resident company / branch : 24%

 

ANNUAL OBLIGATIONS OF PRIVATE COMPANIES LIMITED BY SHARES

  • Annual Return
    File with the Registrar each calendar year not later than thirty (30) days from the anniversary of its incorporation date.
  • Financial statements and reports
    Financial statements and reports are to be circulated to members of the Company within six (6) months of its financial year end. A copy of the financial statements and reports shall be lodged with the Registrar within thirty (30) days from the circulation to its members. For audit exemption companies and exempt private company, please refer to the below sections.
  • Annual Tax Return
    Under the self-assessment system, submission should be made within seven (7) months from the end of the accounting period of the company which constitutes the basis period for the year of assessment.

     

AUDIT EXEMPTION OF PRIVATE COMPANIES IN MALAYSIA

Based on the CA 2016, the Registrar may exempt any private company from having to appoint an auditor according to the criteria and conditions set.

Qualifying Criteria for audit exemption -

  • Dormant companies
  • Zero-Revenue Companies
  • Threshold-Qualified Companies

Requirements for submission of accounts

  • Any company that elects to be exempted from audit is still obliged to prepare its unaudited financial statements in accordance with applicable approved accounting standards pursuant to the CA 2016.
  • The unaudited financial statements shall be lodged with the Registrar accompanied by the Audit Exemption Certificate within thirty (30) days from the circulation date of the unaudited financial statements and reports.

 

EXEMPT PRIVATE COMPANY IN MALAYSIA

Based on the CA 2016, “exempt private company” means a private company:

  • where beneficial interest of shares in the company are not held directly or indirectly by any corporation ie. no corporate shareholder; and
  • which has not more than 20 members none of whom is a corporation

If a private company fulfils the above definition of exempt company, it has the option of filing an exempt certificate to the Registrar instead of the full audited financial statements. The exempt certificate provides information that -

  • The company is and has at all relevant times been an exempt private company;
  • A duly audited financial statements and reports required under the CA 2016 has been circulated to its members; and
  • As at the date to which the financial statements has been made up, the company appeared to have been able to meet its liabilities as and when the liabilities fall due.